Privacy Policy

I. Introduction

This Privacy Policy outlines how LegalEdge Ltd (“the Company”) collects, processes, and protects the personal data of clients, affiliates, and associates. The Policy is aligned with the provisions of the General Data Protection Regulation (EU) 2016/679 (“GDPR”) and the applicable national law in Cyprus, Law 125(I)/2018.

II. Categories of Data Collected and Processed

LegalEdge Ltd may collect and process the following categories of personal data, depending on the nature of the services provided:

• Contact details (e.g., name, address, email, phone number)
• Identification data (e.g., ID documents, marital status, tax residency, nationality, criminal records)
• Financial information (e.g., bank details, source of wealth/funds, payment records)
• Professional and legal information (e.g., employment details, business affiliations, court proceedings)
• Service-related data (e.g., meeting notes, correspondence, client preferences) • Security data (e.g., CCTV footage when visiting the premises)

III. Methods of Data Collection

Data is collected:

• When a client requests legal or administrative services
• When interacting with the Company through its website or via email
• From third-party service providers or partners
• Occasionally, from public records or databases

IV. Purpose and Legal Basis of Processing

Personal data is processed for the following purposes:

1. Provision of services (legal, corporate, fiduciary, financial, etc.)
2. Regulatory compliance, including anti-money laundering (AML) requirements
3. Client identification and due diligence
4. Record-keeping and communication management
5. Security measures, such as CCTV use
6. Internal training and operational purposes
7. Marketing and informational updates (with consent)
8. Use of secure IT systems to safeguard data
9. Any additional purpose explicitly agreed with the client

Processing is based on either the client’s consent, legal obligations, or the Company’s legitimate interest.

V. Sharing of Data

Data may be shared with:

• Company staff and departments
• Subsidiaries and affiliates
• External legal advisors or consultants
• Regulatory and law enforcement bodies
• Financial institutions and AML service providers
• Third-party IT or cloud service providers
• Other entities where necessary and legally permitted

VI. Third-Party Personal Data

Where a client provides data about third parties (e.g., employees, partners), they must ensure that those individuals have consented to the disclosure. LegalEdge Ltd disclaims responsibility for any unauthorised disclosure.

VII. Refusal to Provide Data

Providing personal data is often necessary for the Company to deliver its services and meet legal requirements. Failure to do so may result in an inability to proceed with service provision.

VIII. Data Subject Rights

Clients have the right to:

1. Access their data and request a copy
2. Rectify inaccurate or outdated information
3. Request erasure (“right to be forgotten”) under specific conditions
4. Restrict processing of their data
5. Object to processing, including for direct marketing
6. Data portability, to transfer data to another provider
7. Withdraw consent at any time (where consent is the basis for processing)
8. Lodge a complaint with the Data Protection Commissioner

Requests must be addressed in writing to the Company. The Company may require verification of identity before fulfilling the request.

IX. Data Accuracy and Updates

Clients should promptly notify the Company of any changes to their personal data. LegalEdge Ltd is not responsible for any loss arising from outdated or inaccurate information.

X. Complaints and Contact Information

For concerns or complaints, you may contact:

Office of the Commissioner for Personal Data Protection
15, Kypranoros Street,
1061 Nicosia, Cyprus
Tel: +357 22818456
Fax: +357 22304565
Email: commissioner@dataprotection.gov.cy

XI. Changes to Privacy Policy

The Company keeps this Privacy Notice under review in order to ensure that it is in line with any changes to the laws relating to privacy and personal data. The clients and/or prospective clients are kindly requested to regularly visit the Company’s official website at www.legaledge.com.cy and review our Cookie Policy and Disclaimer and Terms of Use. This policy is reviewed periodically and may be updated to reflect changes in legal or operational requirements. We encourage you to revisit this page regularly to stay informed about any updates.